HourHatch

Time card calculator.

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Saved in this browserSaved

Enter your hours. Leave days off blank. Breaks are unpaid minutes.

Working past midnight? An earlier clock-out time counts as the next day. Open a day's menu to add a split shift or repeat its hours.

Your time card is saved on this device.Understand your totals

Gross pay is an estimate for a single hourly rate. The calculator does not apply taxes, double time, seventh-day rules or every state-specific requirement. About overtime settings Report a calculation issue

THE WORK HOURS GUIDE

Your time card,
explained.

Lunch breaks, late shifts, overtime and decimals. Here is how to get your time card right.

How to calculate work hours

Subtract your start time from your end time, then subtract unpaid breaks to find the hours you worked. Use the timesheet calculator above to total one or two workweeks.

A WORKDAY, BROKEN DOWN9:00 AM to 5:30 PMWith a 30-minute unpaid lunch
An eight-hour workday with a lunch breakWork from 9 AM to noon, take a 30-minute unpaid lunch, then work from 12:30 PM to 5:30 PM. Total paid time is 8 hours.9:00 AMLUNCH5:30 PM
Time between punches8h 30m
Unpaid lunch− 0h 30m
Hours worked8h 00m = 8.00 hours
01

Enter when you worked

Add your clock-in and clock-out times for each day. Choose AM or PM, or switch to 24-hour time. Leave days off blank.

02

Take out unpaid breaks

Enter the total unpaid lunch and break time in minutes. A half-hour lunch is 30 minutes. Keep paid rest breaks in your work hours.

03

Check your totals, then save

Review hours and minutes alongside decimal hours. Add a pay rate if you need a gross-pay estimate, then download a CSV or print your card.

For the most accurate total, add the minutes first and convert to decimal hours at the end. Adding rounded daily decimals can create small differences.

Biweekly time card calculator

Choose Biweekly to calculate 14 days of work hours on one card, with a separate overtime calculation for each seven-day workweek.

Enter the first workweek, then the second. Set Workweek starts in Settings to match your employer's established workweek. Your combined total includes both weeks, while the summary keeps their hours visible separately.

A biweekly pay period is two consecutive weeks. A semimonthly period is part of a calendar month, usually paid twice a month, so it does not always contain 14 days.

Do not use an 80-hour threshold in place of two weekly overtime calculations. For most covered, nonexempt US employees, the workweek is the basis for federal overtime. See US Department of Labor guidance

Try the biweekly calculator

WHY EACH WEEK MATTERS

Week 1
45h
Week 2
35h
Total hours80h
Regular75h
Overtime5h

With overtime after 40 hours per week, the five extra hours in week one stay overtime.

How do lunch and breaks affect your time card?

Subtract unpaid meal time from your shift, and leave paid breaks included in your work hours.

The calculator's break field is for unpaid minutes, not the time on the clock when lunch begins. If you take two unpaid meal periods of 30 minutes each, enter 60. If you already recorded lunch as a gap between split shifts, leave that gap out of the break field so it is not deducted twice.

Under federal guidance, short rest breaks, usually 20 minutes or less, count as work time. A bona fide meal period is generally unpaid only when you are fully relieved of duties. State requirements can add protections.

Source: US Department of Labor, Hours Worked

One lunch. One deduction.

9:00 AM to 5:00 PM

30-minute unpaid lunch7h 30m
Lunch is paid8h 00m

Use the arrangement that actually applies to your workday.

Calculate overtime and estimated gross pay

Multiply regular hours by your hourly rate, then add overtime hours multiplied by the rate and your overtime multiplier.

EXAMPLE: 43 HOURS AT $20 / HOUR

40 regular hours + 3 overtime hours

Overtime after 40 hours, paid at 1.5 times the hourly rate.

40 × $20$800.00
3 × $20 × 1.5+ $90.00
Estimated gross pay$890.00

Set the rule you actually use

The default is weekly overtime after 40 hours at 1.5 times the entered rate, which reflects the general federal rule for covered, nonexempt workers. Settings lets you change that threshold and multiplier, or add a simple daily threshold.

When both daily and weekly overtime are on, the tool treats time above the daily threshold as overtime first, then applies the weekly threshold to remaining regular hours.

Know what the estimate includes

The pay estimate uses one hourly rate. It does not include tax, deductions, tips, bonuses, multiple pay rates, double time or seventh-day premiums. Gross pay is the amount before deductions, not take-home pay.

The daily setting is a custom calculation, not a complete state-law preset. Check your employer's policy and the rules that apply to your work.

Source: US Department of Labor, Overtime Pay Requirements

Time card conversion chart

Divide minutes by 60 to convert them to decimal hours, then add that fraction to the whole hours worked.

Make the conversion

7 hours and 30 minutes is 7.50 hours, not 7.30.

+
DECIMAL HOURS7.507 + (30 ÷ 60)

The time card above provides both formats automatically. Decimals are displayed to two places; calculations use the underlying minutes.

Common payroll time conversions
MinutesDecimal hoursExample
50.088h 05m = 8.08
60.108h 06m = 8.10
100.178h 10m = 8.17
150.258h 15m = 8.25
200.338h 20m = 8.33
300.508h 30m = 8.50
450.758h 45m = 8.75
601.008h + 60m = 9.00
View every minute from 1 to 60
Minutes 1 to 20
MinHours
10.02
20.03
30.05
40.07
50.08
60.10
70.12
80.13
90.15
100.17
110.18
120.20
130.22
140.23
150.25
160.27
170.28
180.30
190.32
200.33
Minutes 21 to 40
MinHours
210.35
220.37
230.38
240.40
250.42
260.43
270.45
280.47
290.48
300.50
310.52
320.53
330.55
340.57
350.58
360.60
370.62
380.63
390.65
400.67
Minutes 41 to 60
MinHours
410.68
420.70
430.72
440.73
450.75
460.77
470.78
480.80
490.82
500.83
510.85
520.87
530.88
540.90
550.92
560.93
570.95
580.97
590.98
601.00

Totals shown to two decimal places express hours in hundredths. An hour still contains 60 minutes. For the reverse conversion, multiply the decimal part by 60. For example, 8.25 hours is 8 hours and 15 minutes.

Overnight shifts, split shifts and 24-hour time

Use an earlier clock-out time for an overnight shift, add a second shift for a split day, and switch to 24h to enter military-style time.

Overnight shifts

10:00 PM to 6:00 AM is eight hours before unpaid breaks. Enter the shift on the day it starts. The calculator carries the end into the next day automatically.

Workweeks start at midnight on the selected date. If a shift crosses that boundary, split it at midnight between the two days so weekly overtime is allocated correctly. Workweeks that begin at another time need manual allocation. For a daylight-saving clock change, reconcile the actual elapsed time with your time records.

10:00 PM to 6:00 AM8h 00m

Split shifts

A split shift is one workday with separate working periods. Open the menu next to a day and select Add split shift to add another start and end time. You can add up to four shifts per day.

For 9:00 AM to noon and 1:00 PM to 5:00 PM, enter two shifts. The hour between them is already excluded, so do not enter it again as an unpaid break.

3 hours + 4 hours7h 00m

24-hour or military time

The 24h toggle replaces AM and PM with times from 00:00 to 23:59. Enter 13:00 for 1:00 PM and 17:30 for 5:30 PM. Use 00:00 for midnight.

Switching formats keeps completed, valid times intact. In 12-hour mode, 12:00 AM is midnight and 12:00 PM is noon.

09:00 to 17:30, less 30m8h 00m

Time clock rounding and the 7-minute rule

The 7-minute rule rounds a whole-minute punch to the nearest quarter hour: minutes 1 through 7 round down, while minutes 8 through 14 round up.

This time clock calculator uses exact minutes until you enable rounding in Settings. Choose the nearest 5, 6 or 15 minutes. Six minutes is one-tenth of an hour. Each start and end punch is rounded separately before unpaid break minutes are subtracted. This is different from rounding a day's final total.

With quarter-hour rounding, 8:07 AM becomes 8:00 AM and 8:08 AM becomes 8:15 AM. For even intervals, an exact midpoint rounds forward.

Federal guidance accepts certain rounding practices only when employees are properly compensated over time. State rules can be stricter. A rounding option in a calculator does not establish that the practice is appropriate for your workplace.

Source: 29 CFR § 785.48, Use of time clocks
NEAREST 15 MINUTES
8:07 AM8:00 AMRound down
8:08 AM8:15 AMRound up

Prefer exact minutes? Keep rounding off.

Your questions,
answered.

A few details worth getting right.

Have a question?
Is this time card calculator free?

Yes, the calculator, CSV export and print view are free, and no account is required. You can calculate a seven-day or fourteen-day card in the browser.

What is a time card?

A time card is a record of when someone starts and finishes work, along with breaks and total hours. It helps workers and employers check time before payroll is processed. Both “time card” and “timecard” refer to the same record.

Is 8 hours and 30 minutes the same as 8.30 hours?

No, 8 hours and 30 minutes is 8.50 decimal hours, because 30 ÷ 60 = 0.50. A decimal value of 8.30 hours equals 8 hours and 18 minutes.

How many hours is 9 to 5 with a 30-minute lunch?

9:00 AM to 5:00 PM with a 30-minute unpaid lunch is 7 hours and 30 minutes, or 7.50 decimal hours. If lunch is paid, the total stays at 8 hours.

Does the calculator deduct lunch automatically?

No, lunch is deducted only when you enter unpaid minutes in a day's break field. Blank and zero both mean no deduction. This prevents an assumed lunch break from reducing your hours.

Does working on Saturday or Sunday count as overtime?

A weekend shift does not automatically count as federal overtime. The default calculator rule looks at hours above 40 in the workweek, regardless of the day. A contract, employer policy or applicable state law may require different treatment.

Why do the daily decimals differ slightly from the total?

Daily decimal hours are rounded for display, while the overall total is calculated from minutes before conversion. For example, three 20-minute entries display as 0.33 each, but their exact total is 1.00 hour.

Can I use this for a monthly or semimonthly pay period?

This calculator supports one or two complete workweeks, not a monthly or semimonthly calendar. You can calculate each workweek separately and export the results, keeping weekly overtime separate from the payroll date.

Will my entries still be here when I come back?

Your entries are restored in the same browser when local storage is available and has not been cleared. Private browsing and some browser settings can prevent this. Download or print a copy for a lasting record.

OTHER OUTPUTS
Clock-out calculatorFind your finish time from your start time, work hours and unpaid breaks.Excel time card templatesDownload a workbook with weekly and biweekly sheets and editable formulas.
Back to your time card

Calculator settings

Set your workweek and calculation rules.

Your time card

Your entries stay in place when you change the dates.

Overtime
hours / week
times your hourly rate

Daily overtime is counted once when both rules are on.

Rounding

Unpaid break minutes always stay exact.

Changes apply as you edit.
 YOUR TIME CARD

Clear this time card?

This removes the saved shift entries and card name in this browser. Download a CSV first if you need a copy.